In Microsoft’s Office 365 cloud services, Microsoft contractually guarantees the dataprotection of our files and data in the EU region, where they are subject to the EU’sdata protection legislation.
According to Google’s agreement, the data required for using the service, such ase-mail addresses, may be used for marketing, and Google may also store the dataoutside the EU (USA). These facts should be considered especially in the use ofGoogle’s services (Google Apps for Education, Gafe). You should never storepersonal data into Gafe.
Because LUC IT services is unable to monitor our data in the clouds in any way,each student and staff member is solely responsible for the data he or she stores inthe cloud. Serious problems may result from the fact that LUC IT services cannotinvestigate cloud problem situations the way it can in its own services, for example.In case of serious illness or death, for example, LUC IT services or the person’srelatives will not have access to the materials.
It should be considered especially carefully what material connected to ouroperations, personal data and financial information is stored and/or processed inthe cloud. Study attainments, student evaluations, research plans, developmentwork, personal data, financial information (e.g., related to business or tradesecrets) and data that is subject to an obligation to archive or retain data must notbe stored on external services.
The cloud service does not guarantee that the data will be preserved in the servicein case of a serious failure. In addition, any data accidentally deleted by userscannot be restored. LUC IT services recommends that our users back up anyimportant data they have stored in the cloud service on their personal networkdrive, which is maintained by LUC IT services, or on a portable storage device, suchas an external hard disk drive or USB flash drive.
Taking these instructions into account, cloud services are well suited to creating,storing and distributing learning materials. eLearning Services will publish furtherinstructions about learning materials in the future.